在不确定的时代，变化是不可避免的. A global pandemic and the concept of social distancing has made 工作ing from home the only option for many businesses. When changes are made rapidly, it allows room for improvements but it also leaves room for error. The preferred way to communicate is virtually through video conferencing platforms like Zoom. 这包括讨论个人问题, sharing confidential information and technical support in dealing with internet connection issues and user abilities.
Zoom会议似乎一夜成名. Recently reaching 300 million daily users, they have doubled in numbers since the start of April. This jump has led to a fast-paced introduction to video conferencing and the ability for hijackers to access meetings without an invitation. These hackers have been known to harass individuals and even for sharing user data to 脸谱网 and other platforms. 尽管存在这些隐私问题, they have been rectified and the company has ensured that the software updates will account for stronger security using an AES 256-bit GCM encryption. Privacy issues may seem alarming but the benefits of this cloud based communication platform outweighs the initial issues it has faced. What you can do to protect you and your clients meeting data is upgrade to the latest version of the app, 放大5.0.
There are many factors that you should consider when using a video conferencing solution particularly now that more and more people are connecting this way. 我们在下面列出了一些预防措施.
To ensure your meeting’s security you must apply settings and authentication measures. Below are some ways to better manage your meetings and ensure the safety of data.
- 安排会议时，自动生成会议ID. Using your personal ID can be more attractive to uninvited participants as all meetings that you host will be linked to this personal meeting ID (PMI). 这可能会更新, as Zoom has mentioned giving more control to hosts but at the time of writing, 使用PMI并不理想.
- 锁定您的会议，以确保没有未经邀请的人可以参加. 在办公室的时候, 你不会为你的会议敞开大门的, especially if this meeting showcased your client’s personal information. Not only should you be cautious of the information that you display when sharing screens but you need to close the door and shut down the blinds within your virtual room. 即使你的会议已经开始了, 锁定Zoom会议, there is no way someone can join (even if they have the meeting ID and password).
- 关闭与会者共享屏幕. 如果你正在主持会议，不希望有任何意外的中断, 禁止参与者共享屏幕可能是值得的. This will also ensure that content can be properly managed by you and if the above measures weren’t accounted for and an uninvited attendee joined they couldn’t share any unwelcomed content.
- 为您的会议设置一个等候室 When initially setting up your meeting, you can opt for users to ‘wait’ for the host to arrive. This will ensure you can manage who is attending the meeting and remove any unwanted guests.
- It may seem like a given but when scheduling your meetings – make sure you create a unique password. 一个简单的方法是通过您的默认设置. 登录Zoom时, go into your ‘Account Management’ then ‘Account Settings’ and update your password for future meetings. This added layer of security can aid any doubts of uninvited guests accessing your meetings and can be found on the email forwarded to your attendees.
There is no certainty when we will return to the 办公室 but we must continue business as usual. Ensuring the safety of your client’s personal information is your responsibility. 定期更新会议内容, 会议室上锁, using random meeting ID’s and most importantly protecting your meeting with a one off password is essential. Embracing technology is something that may have been forced upon us but when used correctly, 它很可能最终取代我们以前的许多互动.
Should you have any questions about how to improve your video security please contact your 当地Accru 办公室.
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